HMIS User Meeting

The purpose of the HMIS Users Meeting is to provide ongoing training and support for licensed HMIS@NCCEH users in the Orange County Continuum of Care. Software, workflow, and Data Standards updates are also reviewed and delivered at these meetings. Agency Administrators are expected to attend and share information with their agency internally as appropriate. However, all HMIS Users are encourage to join us to sharpen their HMIS skills and stay up to date!

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Meeting Time: 1st Monday of every month, 3:30 - 4:30 pm

Meeting Location: During the COVID pandemic, this meeting is virtual. Join us online here: https://zoom.us/j/5799039481?pwd=UFkwNCtLdUszeG94Y2prS0ttRkVmdz09

Date
Topics
Agenda
Notes
Other Materials
1/3/22
Federal Reporting Season updates; Moving On resource; anticipated ART downtime;
Agenda
Minutes
Presentation
Recording
3/7/22
Agency Check-Ins progress, HMIS privacy framework reminders, HMIS calendar
Agenda
Minutes
Presentation
Recording
1/3/22
Federal Reporting Season updates; Moving On resource; anticipated ART downtime; How to change Income/COLA,  Chronic Homeless status in HMIS; LMS Training deadline and feedback,  HMIS calendar
Agenda
Minutes
Presentation
Recording
12/6/21
Agency Check-Ins progress, HMIS privacy framework reminders, HMIS calendar
Agenda
Minutes
Presentation
Recording
11/1/21
Federal Reporting Season progress, roles, expectations; How to identify Overlap, Annual, and Chronic Homeless issues; LMS Training updates, Winter Bed reminders, HMIS calendar
Agenda
Minutes
Presentation
Recording
10/04/21
Data Standard Updates, HUD Reporting Season Launch, Agency Check-Ins, How to correct report issues, HMIS calendar
Agenda
Minutes
Presentation
Recording
09/13/21
*NEW DATE: to avoid Labor Day, our meeting is the 13th*
Training on October 1 Data Standards changes. (required)
Agenda
Minutes
Presentation
Recording
08/02/21
Data Quality Plan - Report review, SO workflow reminder, updated Agency Admin doc, HMIS calendar
Agenda
Minutes
Presentation
Recording
07/12/21
Assessment update review, Data Quality Management Plan prep, HMIS Calendar
Agenda
Minutes
Presentation
Recording
06/07/21
Advisory Board Goals, Data Quality Plan, Assessment updates, HMIS calendar
Agenda
Minutes
Presentation
Recording
05/01/21
New History Color Bar Guide, PIT/HIC timeline update, a interactive review of Project Start, and Housing Move-In Date TA announcement
Agenda
Minutes
Presentation
Recording
04/05/21
SPM and PIT/HIC corrections update, training and discussion of Disabling Conditions, HMIS calenda, and your questions!
Agenda
Presentation
Recording
03/01/21
New staff intros, PIT/HIC Corrections, HMIS Calendar
Agenda
Minutes
Presentation
Recording
Submission Form
02/01/21
SPM and PIT/HIC corrections timeline, training for Chronic Homeless data and reporting, level up with Dashboard reports, and your questions!
Agenda
Minutes
Presentation
Recording
PIT Report Guide
01/04/21
SPM Corrections Plan, CE Data Quality Report, Annual Assessment and Income Change reminders, Privacy Docs for Clients, HMIS Calendar
Agenda
Minutes
Presentation
Recording
12/7/20
Report updates in HMIS, How to get the most from Helpdesk, LSA and SPM corrections timeline, Winter bed updates, and your questions!
Agenda
Presentation
Recording
11/02/20
Annual Privacy Training, New Paper Forms, LSA Corrections, How to avoid Big Scary Correction lists, HMIS Calendar
Agenda
Presentation
Recording
10/5/20
Virtual only: Updates to Privacy Documents, LSA data corrections
Agenda
Minutes
Presentation
Recording
8/31/20
MOVED DUE TO LABOR DAY
New Alt ID element, ESG-CV CAPER, Census updates, Longitudinal System Analysis dates, Annual Privacy Training coming up!
Agenda
Presentation
Recording
8/3/20
Virtual only: COVID-19, PIT/HIC data, Case Manager tools
Agenda
Presentation
Recording
7/7/20
Cancelled: ESG-CV application time
6/1/20
Virtual only: COVID-19, Verbal ROI, IRS EIP
Agenda
Presentation
5/4/2020
Virtual only: COVID-19, Equal Access in HMIS, Reporting fundamentals
Agenda
Presentation
4/6/2020
Cancelled: meeting recorded 3/19 for updates on Save & Verify, COVID-19, Navigating HMIS, and PIT/HIC reports. Orange has put PIT/HIC reporting on hold due to COVID-19 outbreak. Stay turned for updates in April.
Presentation
Recording (3/19)
3/2/2020
System updates for Homeless History, Verify & Save, and common report issues. Process for PIT/HIC submission. Households versus Entry/Exit tab explained.
Agenda
Minutes
Meeting Presentation
2/3/2020
Updates on System Performance Measure, Point in Time, and Housing Inventory Count reports! Plus building confidence with Income in HMIS.
Agenda
Minutes
Meeting Presentation
12/16/19
Data entry and correction training
Agenda
Minutes
Meeting Presentation
11/18/19
System Performance Measures are back - and we help to tell your clients' stories
Agenda
Minutes
Meeting Presentation
10/21/19
Data Standards and Report updates continued, Bed & Unit Inventory, ART folder, and Disabling condition review!
Agenda
Minutes
Meeting Presentation
09/16/19
HMIS@NCCEH Assessment changes, HUD HMIS Data Standards and Report updates, and HMIS Fundamentals Review!
Agenda
Minutes
Meeting Presentation
08/19/19
Cancelled - Independent review of Interim Update and Assessments training recommended
07/15/19
Cancelled - Independent review of Chronic Homeless data elements training recommended
06/17/19
HMIS@Launch Website, Materials, and Privacy documents review
Agenda
Minutes
Meeting Presentation
05/20/19
HMIS@Launch, Forgot Password, PIT/HIC and SPM Data Quality Lessons, Spotlight of HMIS Guides
Agenda
Minutes
Meeting Presentation
04/15/19
Cancelled
04/15/19
Cancelled
03/18/19
PIT/HIC Update and SPM refresher
Agenda
Minutes
Meeting Presentation
02/18/19
Point in Time and housing Inventory Count process for HMIS, HMIS@NCCEH transition update, Longitudinal System Analysis (LSA) Update, What's Next Calendar
Agenda
Minutes
Meeting Presentation
01/14/19
Income and Non-Cash Benefits Review
HMIS@NCCEH Launch Update, HUD Reporting Updates, What's Next Calendar
Agenda
Minutes
Meeting Presentation
Follow-up Email 
12/17/18
Canceled: Happy Holidays
11/19/18
LSA Corrections, Bed & Unit Inventory deep dive, HMIS@NCCEH transition update
Agenda
Minutes
Meeting Presentation
10/15/18
Lots of Updates for HMIS - new federal LSA report, changes to APR, and new  NC Natural Disaster questions.
Agenda
Minutes
Meeting Presentation
9/17/18
Canceled due to Hurricane Florence
8/20/18
Cancelled
7/16/18
What do your reports say about your data?
Agenda
Minutes
Meeting Presentation
6/18/18
System Performance Measures data review!
Agenda
Minutes
Meeting Presentation
5/21/18
System Performance Measure reports, especially how to troubleshoot for your agency
Agenda
Minutes
Meeting Presentation
2/19/18
Final chance to review the Point in Time and Housing Inventory Count reports, feedback on location of clients, new tools from the Data Center
Agenda
Minutes
Meeting Presentation
1/22/18
Revised Date - reviewed the Point in Time and Housing Inventory Count reports as well as NC County of Service
Agenda
Minutes
Meeting Presentation
12/18/17
Final Annual Homeless Assessment Report data, and 2017 community data review
Agenda
Minutes
Meeting Presentation
11/20/17
Annual Homeless Assessment Report details and data preview, Exit Destination discussion, Bed & Unit Inventory review, Release of Information (ROIs) in HMIS
Agenda
Minutes
Meeting Presentation
October 2017 - no meeting, Data Standards Webinar held on other dates
2017 Data Standards Webinar 
9/18/17
Preventing duplicate clients, improving entry/exit data quality, reports for monitoring data quality, privacy and security
Agenda
Notes
Meeting Presentation
8/18/17
Disability data, adding newborns, Data Center request forms, privacy and security
Notes
Agenda
Meeting presentation
July 2017 - no meeting
6/19/17
System level performance, System Performance Measures, Destination, Chronic homelessness in HMIS
Agenda
Notes
Meeting presentation
5/15/17
Audience for this meeting: Agency Administrators
Project Entry, Visability & ROIs, Privacy & Security policies, How to reset staff passwords, 0640 Data Quality framework
Agenda
N/A
Meeting presentation
April 2017 - no meeting
3/20/17
Federal reporting calendar, system performance measures, release of information, data entry fundamentals, Bowman update, MCAH update, NCCEH reminders
Notes
Agenda
Meeting presentation